---
title: Power BI PowerPoint Add-In Updates
description: Discover the latest Power BI PowerPoint add-in updates to embed live reports, enhance interactivity, and streamline data storytelling.
---

[Pragmatic Works Nerd News ](https://pragmaticworks.com/blog)

# [Power BI PowerPoint Add-In Updates](https://pragmaticworks.com/blog/power-bi-powerpoint-add-in-updates)

 Written by [Allison Gonzalez](https://pragmaticworks.com/blog/author/allison-gonzalez) | Aug 12, 2025

[**Allison Gonzalez**](https://pragmaticworks.com/instructors/allison-gonzalez) walks viewers through the latest enhancements to the Power BI PowerPoint add-in. Originally introduced a year ago, the add-in has undergone several updates that significantly improve how users embed and interact with Power BI reports directly within PowerPoint presentations.

 

#### Why Use the Power BI PowerPoint Add-In?

- Streamlines presentations by embedding live Power BI reports directly into slides.
- Eliminates the need to switch between Power BI Service/Desktop and PowerPoint.
- Enables real-time data interaction during presentations.

#### Embedding Reports

Allison demonstrates how to embed a report from the Power BI service into PowerPoint using the updated add-in:

1. Navigate to the Power BI Service and select the desired report.
2. Choose the **Export** option and select **Embed live data**.
3. Copy the generated link or use the new “Open in PowerPoint” feature to auto-generate a slide.

Previously, users had to copy links for each report page individually. Now, the add-in allows for easier navigation and selection of report pages directly within PowerPoint.

#### Accessing the Add-In

The Power BI add-in can be found in the **Home** or **Insert** ribbon under **Add-ins**. If not visible, users can search for it in the **Office Add-ins** store. Look for the updated Power BI logo to ensure you're using the latest version.

#### New Features and Improvements

- **Report Picker:** Users can now select reports directly from their Office 365 account without pasting URLs.
- **Page Selection:** Choose specific pages to embed, improving customization and focus.
- **Data Sharing Controls:** A new checkbox allows users to control whether others can access the embedded data.
- **Interactive Elements:** Bookmarks, links, and navigation within the embedded report remain functional.

#### Permissions and Access

To share embedded reports, users must have appropriate permissions in the Power BI workspace. View-only access will not allow sharing capabilities. Allison emphasizes checking your access level under **Manage Access** in the Power BI Service.

#### Best Practices for Data Storytelling

Allison encourages using the Power BI PowerPoint add-in as a vital tool for data storytelling. It allows presenters to:

- Seamlessly integrate data visuals into broader narratives.
- Interact with live data during presentations.
- Share insights effectively with stakeholders.

Don't forget to check out the [Pragmatic Works' on-demand learning platform](https://learning.pragmaticworkstraining.com/freeTrial/MarketingSiteODLTrial) for more insightful content and training sessions on Power BI and other Microsoft applications. Be sure to subscribe to the [Pragmatic Works YouTube channel](https://www.youtube.com/pragmaticworks?sub_confirmation=1) to stay up-to-date on the latest tips and tricks. 

[View full post](https://pragmaticworks.com/blog/power-bi-powerpoint-add-in-updates)

```json
{
  "@context" : "http://schema.org",
  "@type" : "BlogPosting",
  "author" : {
    "@type" : "Person",
    "name" : "Allison Gonzalez"
  },
  "dateModified" : "2025-09-02T17:48:36.551Z",
  "datePublished" : "2025-08-12T14:30:00Z",
  "headline" : "Power BI PowerPoint Add-In Updates",
  "image" : {
    "@type" : "ImageObject",
    "height" : 720,
    "url" : "https://blog.pragmaticworks.com/hubfs/maxresdefault-Jul-07-2025-04-44-15-9236-PM.webp",
    "width" : 1280
  },
  "mainEntityOfPage" : "https://pragmaticworks.com/blog/power-bi-powerpoint-add-in-updates",
  "publisher" : {
    "@type" : "Organization",
    "logo" : {
      "@type" : "ImageObject",
      "height" : 60.0,
      "url" : "https://blog.pragmaticworks.com/hubfs/PW%20Logo-2.png",
      "width" : 217.56097
    },
    "name" : "Pragmatic Works Blog"
  }
}
```