Get confident managing your organization’s SharePoint. In SharePoint Admin Basics, Allison Gonzalez walks you through the essentials—from navigating the SharePoint admin center to creating and configuring sites that people actually want to use. You’ll learn the core building blocks (sites, libraries, lists, pages), how they fit together with Microsoft 365 Groups and Teams, and the everyday tasks admins handle: permissions, sharing settings, storage, and site lifecycle.
We’ll also cover the governance pieces that keep things tidy and secure: permission inheritance and roles, external sharing and guest access, information architecture (hub sites, navigation, content types, and the term store), and basics of compliance like retention and sensitivity labels. Expect practical tips, simple checklists, and troubleshooting guidance so you can keep SharePoint healthy, searchable, and easy to manage—without getting lost in jargon.
Course Outline ( Free Preview)
Module 01 - Introduction
In this module, Allison Gonzalez introduces the fundamentals of SharePoint administration, guiding students through the essential tools and features within the SharePoint Admin Center. Learners will explore managing active sites, configuring sharing and guest access, monitoring site storage and versioning, and applying policies for access control. This course provides a comprehensive overview designed to equip new SharePoint admins with the knowledge needed to effectively manage their organization's SharePoint environment.
Module 02 - SharePoint Admin Center
In this module, Allison provides an essential overview of the SharePoint admin center, highlighting it as the central hub for managing your organization’s SharePoint sites, settings, and policies. Students will learn how to access the admin center, navigate its key sections such as active sites, policies, and settings, and understand the importance of admin roles and permissions. This foundational tour sets the stage for deeper exploration of site management and configuration in subsequent modules.
Module 03 - Managing Active Sites13 min.
In this module, Allison guides students through managing SharePoint active sites by exploring how to view, filter, and sort site information such as storage usage, ownership, and activity. She demonstrates how to access detailed site settings, adjust storage limits, and understand site membership roles to maintain effective site governance. Additionally, Allison emphasizes the importance of visibility in tracking site usage and ownership, setting the stage for managing external sharing in the next session.
Module 04 - External Sharing & Guest Access16 min.
In this module, Allison guides students through configuring external sharing and guest access settings in Microsoft 365, emphasizing the importance of balancing collaboration with security. The course covers tenant-wide and site-specific sharing policies, link permission defaults, and best practices for managing guest users using the Entra (formerly Azure Active Directory) portal. Students will learn how to minimize risk by controlling access, monitoring guest activity, and applying governance to protect organizational content effectively.
Module 05 - Site Storage, Versioning, & Settings8 min.
In this module, Allison guides you through managing granular controls in the SharePoint admin center, focusing on site storage limits, versioning settings, and site-level features. You’ll learn how to manually allocate storage to prevent uncontrolled growth, configure version history to protect against accidental data loss, and understand the balance between storage optimization and data retention. This foundational knowledge prepares you to effectively govern your SharePoint environment and sets the stage for advanced access control policies covered in the next module.
Module 06 - Policies & Access Control8 min.
In this final module, Allison explores tenant-wide SharePoint access policies that enhance security across your organization. You will learn how to configure idle session timeouts, restrict access based on IP addresses or locations, and manage device access to protect sensitive content. Allison also highlights the flexibility of applying these policies at the tenant, site, or item level, empowering you to tailor security controls to your organization’s needs.
Module 07 - Class Wrap Up4 min.
In this SharePoint Admin Basics module, Allison guides students through the essential functions of the SharePoint admin center, including site management, storage monitoring, and sharing policies to ensure secure collaboration. Students learn how to control access, manage guest users, and configure site settings such as storage and versioning to maintain efficient and secure environments. The course also introduces next steps for deeper learning in site and user management, automation integration, and governance to build comprehensive SharePoint administration skills.
Allison graduated from Flagler College in 2011. She has worked in management and training for tech companies for the past decade. As a Microsoft Certified Trainer, her primary focus is helping our customers learn the ins and outs of Power BI, along with Excel and Teams.
