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SharePoint Sites and User Management
Build secure SharePoint sites and manage access with confidence. Allison covers site creation, pages, libraries, hub navigation, permissions, groups, and governance to keep content organized.
Manage SharePoint with confidence—from the first site you create to the day-to-day tasks that keep everything running smoothly. In SharePoint Site and User Management, Allison Gonzalez walks you through setting up modern sites, choosing the right templates, organizing pages, libraries, and lists, and connecting sites with hub navigation so content is easy to find. You’ll learn practical approaches to structure, storage, and site settings that keep your workspace fast, tidy, and dependable.
Then we dive into the people side: permissions, groups, and sharing. You’ll learn how Microsoft 365 Groups, SharePoint roles, and Teams membership work together, plus how to grant access, manage guests, and apply sensible governance without slowing your team down. Allison covers external sharing controls, request and approval flows, sensitivity/retention basics, and everyday troubleshooting. By the end, you’ll be able to create secure, user-friendly sites—assigning the right access to the right people and keeping content organized as your organization grows.
Course Outline ( Free Preview)
Module 01 - Introduction
In this module, Allison Gonzalez, a Microsoft certified trainer, guides students through essential SharePoint site and user management concepts. The course covers creating site collections, understanding hub sites and architecture planning, differentiating group versus SharePoint permissions, managing guest access, and handling storage quotas. Designed as a follow-up to the SharePoint admin basics course, this module equips learners with practical skills to effectively administer SharePoint environments.
Module 02 - Creating Site Collections
In this module, Allison introduces the concept of site collections in SharePoint, explaining their role as top-level containers for sites, pages, and content, and highlighting the shift from subsites to flat site collections connected via hub sites for better scalability. She differentiates between communication sites, designed for broadcasting information, and team sites, which facilitate collaboration and integrate with Microsoft 365 tools. The module also guides students through provisioning new sites using the SharePoint Admin Center, emphasizing governance, template usage, and best practices for site setup and management.
Module 03 - Hub Sites and Architecture Planning27 min.
In this module, Allison explains how hub sites in SharePoint unify multiple independent site collections under a single umbrella to provide consistent navigation, branding, and search capabilities. Students will learn how hub sites improve scalability and user experience by connecting related teams or departments while maintaining site independence. The module also covers practical methods for sharing resources across sites and the administrative steps required to register and manage hub sites effectively.
Module 04 - Group Vs. SharePoint Permissions31 min.
In this module, Allison explores the critical concepts of managing permissions in SharePoint, focusing on the differences between Microsoft 365 groups and traditional SharePoint groups. She explains how 365 groups provide seamless, broad access across multiple Microsoft services ideal for collaborative team sites, while SharePoint groups offer granular, site-specific control suited for publishing or tightly secured environments. Allison also highlights best practices for combining both approaches to maintain predictable, secure, and manageable access tailored to organizational needs.
Module 05 - Guest Access and External Sharing12 min.
In this module, Allison guides SharePoint admins through the critical process of managing guest access in Microsoft 365, emphasizing the balance between enabling collaboration and maintaining security. They cover setting tenant-level sharing policies, restricting access to sensitive sites, and the importance of regular audits using tools like Entra to monitor and remove inactive guest accounts. Additionally, the module highlights the need for a clear guest access policy to ensure consistent governance and compliance across the organization.
Module 06 - Managing Storage and Site Quotas11 min.
In this module, Allison explains how SharePoint’s pooled storage model works and why understanding it is essential for managing tenant growth and performance. Students will learn how to monitor storage usage across sites, set quotas to control overgrowth, and implement regular cleanup practices to maintain a healthy and scalable environment. The course also highlights tools and strategies for automating archival and deletion, emphasizing the importance of aligning storage management with compliance and lifecycle policies.
Module 07 - Class Wrap Up5 min.
In this module, Allison guides students through the essentials of SharePoint site and user management, focusing on site collections, hub sites, and their structural relationships. Key topics include setting and managing permissions at various levels, differentiating between Microsoft 365 and SharePoint groups, and securely handling guest access. Additionally, the course emphasizes the importance of regular site maintenance and storage management to ensure efficient and secure SharePoint administration.
Allison graduated from Flagler College in 2011. She has worked in management and training for tech companies for the past decade. As a Microsoft Certified Trainer, her primary focus is helping our customers learn the ins and outs of Power BI, along with Excel and Teams.
