Power Apps Filter Records For Logged In User

Matt Peterson Mar 08, 2021

During my training session with Power Apps, I'm often asked if you filter the records shown in a gallery to only show based on either who created the record or who the record is assigned to. The simple answer is "Yes!". To do this, however, there are a few things to keep in mind.

1) In your data source you will need a column that contains some kind of identifying information of who is assigned the record.

2) If you are filtering based on email addresses you could run into a delegation warning.

3) You can filter your records either based on the currently logged-in user or by having a drop-down selection of the individual email addresses/identifiers assigned to your record.

Take a look below and how this can be accomplished in your app.

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ABOUT THE AUTHOR

Matt Peterson

Matt Peterson is a Trainer for Pragmatic Works specializing in the Power Platform. He graduated from the University of North Florida in 2006 and comes with 15 years of teaching experience in high school algebra. Matt earned the accomplishment in 2013 of being named the Florida Gifted Teacher of The Year. His primary focus is helping our customers learn the ins and outs of Power Apps and Power BI.

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